HomeSupportFAQ

HOWTO: Export from Pocket Mindmap

Transferring information from one application to another application can sometimes be really tricky. This is especially true if the information is not just a simple text or number but a complex structure or outline. In Pocket Mindmap you usually create a complex structure of information, which can be viewed as a map or an outline, but these views do not show all of the information in the model. There are more attributes and references. In case of an export, there has to be made a decision, which elements go into the exported data. This decision is influenced by the target application that receives the data. It has to handle this information in a proper way.

This document show some of the possibilities, Pocket Mindmap offers to export data.

Formats

In this section we introduce the data formats available with Pocket Mindmap, and why they are useful.

The Mother of all Exports: XML

While this sounds a bit pathetic, it is true. Since Pocket Mindmap uses XML as its native document format, everything is in this Format. You can use this file with other XML Tools or read it into your own applications. There is nothing hidden. If you are a developer, you just have to be familiar with XML to immediately use this format.

The Classic: Text

While XML is capable to structure virtually anything, text is more related to direct viewing. A text export is usually restricted to viewable information. Hidden data is usually left out. To a certain degree, structural information can be added by providing outline numbering or do some indentation.

The Chart breaker: HTML

This combines visible Information with more rich formatting possibilities. Structure, outline, headlines and text can be classified. And many other applications know how to handle this.

Worth a thousand words: Bitmap

A map is a map and its visual appearance may contain information that is not available in the outline or even HTML. So Pocket Mindmap offers you to export the visual appearance of the map as well – as a bitmap.

Pocket Mindmap supports two flavors of the bitmap format: Compressed and uncompressed. This is because memory on the Pocket PC is a limited resource and uncompressed bitmaps take a lot of memory. Unfortunately the built-in apps are not able to display a compressed bitmap – but most desktop applications do. You can decide which format to use.

The way

This section elaborates a bit on how to export the different formats.

Document file

In case of XML, there is no explicit Export functionality. Because XML is the native Format of Pocket Mindmap, you can just use the .pmap file.

Clipboard

This method is easily overseen and often underestimated. Pocket Mindmap supports the Clipboard of the Pocket PC in a powerful way: if you mark one of your topics and execute the copy function in the topic menu. Pocket Mindmap copies the information in several formats to the clipboard. So you can paste it somewhere else in the map as a new sub tree or paste is as a link to another topic. You can also paste it into another application, like the Notes application or Pocket Word. In this case, an outline numbered text is pasted.

In the topic menu you can also choose “copy as XML”. Then the selected structure is copied as XML to the clipboard and can be send via email. The recipient then can paste this XML code in his Mindmap. Using this way all information of the structure is retained. (This is not available in version 1.0 or 1.1)

The Clipboard is also used if you execute the Export as Text function from the context menu in the outline view. Just change to your target application and paste it into it.

Export file

The HTML Export is done to an export file. If you execute the function in the context menu of a topic in the outline view, you are asked for the file name you want to export to.

The HTML export is optimized to display the outline and to support the native outline mode of Microsoft Word[1] on the desktop. If you insert this export into a Microsoft Word document, you can directly use the outline functionality of Word. Unfortunately, Pocket Word does not have an outline mode.

Samples

In this section we show some real world scenarios we are constantly faced with, and how to solve them with Pocket Mindmap.

Outline to Word

You have been on the beach, collecting and ordering your thoughts and ideas in Pocket Mindmap. Back in the office you want to extend your ideas with the power of the full office suite. Starting with Microsoft Word you want to extend the notes on each topic to more descriptive texts. Good Idea!

How to do that?

Just follow the following steps:

 

  1. Switch Pocket Mindmap to the Outline view (it is in the Map menu).
  2. Select the topic you want to be the topmost level to export by tap and hold on it. Its context menu appears.
  3. Select Export as HTML from the context menu.
  4. The “Save As…” dialog appears. Give the export file a name. Remember that name!
  5. Now the export is stored in the file. If you connect and sync to you desktop, the file will soon be on you system. If you don’t use sync software, you have to copy or move it manually.
  6. Just open the file with Microsoft Word.

 

 

Sending Info by Email

You have taken you notes on a meeting in a Pocket Mindmap document. After the meeting you work a bit on it to order it, emphasize some short notes and connect references. Then you want to inform other attendees or you manager with that information. And it could happen they don’t have a Pocket PC or the Pocket Mindmap software.

 

What to do (besides suggesting them to buy one)?

Just follow the Steps:

 

  1. Mark you central topic in you map (or any other if you just want to export only a part of the map).
  2. Execute the Copy function from the Topic menu.
  3. Change to you email application (i.e. Pocket Outlook).
  4. Create a new Email Message.
  5. Enter the Addressee(s) and the Subject.
  6. Paste the content of the clipboard into the mail body.
  7. Make any additional notes or corrections.
  8. Send the mail

 

 



[1] Microsoft Word is a registered Trademark of the Microsoft Corporation.